HOA dispute
A notice from your HOA, or a problem with the board. Start the record.
HOA disputes are about rules, notices and how they're applied. Most homeowners come to it answering: a violation notice, a fine, a letter from the board. Some are raising it: repairs not done, or a rule that seems to apply to some homes and not others. Either way, the record is the notices, the photos and the dates.
Last updated Oct 10, 2026
A violation notice arrived
- The notice, the date it came, and the rule it points to
- Dated photos of what the notice is about, and again after any fix
- Your governing documents, and any approval you were given
- Every message with the board or the manager
- What you did in response, and when
- Each fine: date, amount, what it was for
You're raising something with the board
- What you asked for, in writing, and the date
- Dated photos of the problem, such as common areas or repairs not done
- Meeting notices and minutes you received
- Every reply, and every time there wasn't one
- Where the same rule was applied differently, written down as plainly as you can
Add the governing documents as key documents. Key documents sit in their own place, apart from the record. They're the papers the whole dispute turns on.
How it works
One record, either way round.
Everything in one place. Your own notes, photos, files, emails, pasted texts and voice notes go into one dated register for this case.
Two dates on every entry. When it happened, and when you wrote it down. The second date can’t be changed, not by you and not by us.
Letters for both directions. 84 letters, eight of them written for the person answering. Each one fills in the facts from your record and leaves the ask blank. What you want is yours to write. Nothing is sent for you, and when you send one, it goes back into the record as a dated item.
Emails go into the case. Every case can have its own email address. Once you’ve turned it on with Copy in the case’s “Email it in” box, the emails you write from your case carry it in BCC. Emails you forward from your own sign-in address file themselves; anything else waits in Mail waiting until you check it.
Get an AI to help, if you want to. Copy a ready-made request into your own AI and bring the answer back. When it comes back as a letter draft, BuildMyEvidence checks its dates, amounts, item numbers and names against your record. There is no AI inside BuildMyEvidence.
One case file at the end. A cover, a one-page summary, the contents, then the record, numbered and dated, with every file at the back. The summary page also downloads on its own.
What it costs
Free to build. $59 once, when you want the finished file.
Building the record is free, for as long as you need it. So is reading every page of the case file, downloading any single file, and taking everything out: every file you’ve added, each with its fingerprint. You pay $59 once per case when you want to download the finished case file, the summary page or the itemized packs. No subscription. Nothing renews.
What it won’t do
It won’t tell you what happened, who’s right, or what to ask for. It doesn’t give legal advice. It keeps the record that anyone advising you would want to see.
Questions
- The fines keep adding up.
- Log each one: date, amount, what it's for. A running list in date order is easier for anyone to follow than a pile of letters.
- The board won't reply.
- Keep writing, and keep each message. The weeks with nothing back are counted for you.
- Do I need my governing documents?
- Yes, if you can get them. Ask the board or manager for a copy in writing, and keep that request too.
Related
BuildMyEvidence works for any situation where you need a clear, dated record.